How to select office furniture for today's workspaces

July 18, 2024

When choosing office furniture for today’s workspaces, it's essential to consider a variety of factors that cater to the diverse needs of employees while promoting a productive, inclusive and pleasant environment. Here are some key considerations to help you make informed decisions:

  • Functionality: Choose furniture that serves its purpose effectively. Desks should have ample space for employees to carry out their tasks and work comfortably. Chairs should provide proper support and adjustability to promote good posture and reduce the risk of musculoskeletal issues. Lockers positioned away from desks provide an efficient form of storage for personal effects and keep clutter away from desk space.

  • Ergonomics: Prioritise ergonomic design to enhance comfort and productivity among employees. Select chairs with multiple adjustment options, including seat height, backrest tilt, and armrest height. Adjustable desks accommodate different heights and allow employees the option to sit or stand at their desk at intervals throughout the day. Providing monitor arms will help to  allow easy adjustment of the screen's height, depth, and angle to reduce neck and eye strain optimise screen positioning. Meeting Room furniture should provide comfort, flexibility and support for long periods of sitting. Standing meeting desks are becoming increasingly popular and help to promote active engagement and reduce the health risks associated with prolonged sitting.

  • Flexibility: Opt for modular and adaptable furniture that can be reconfigured easily to accommodate changing needs and preferences. This flexibility allows for dynamic work environments, fosters collaboration and creativity, and is advantageous for smaller offices.

  • Aesthetics: Consider the visual appeal of the furniture and how it fits with the overall aesthetics of your office space. Furniture should reflect your company's culture while creating a welcoming and inspiring atmosphere for employees and visitors. Finishes should also take into consideration those employees with hypersensitivity.

  • Technology Integration: With the increasing reliance on technology, select furniture that seamlessly integrates with modern office equipment. This includes features like built-in cable management systems, charging stations, and adjustable monitor mounts.

  • Collaborative Spaces: Incorporate furniture that fosters collaboration and teamwork, such as modular seating arrangements, standing tables, and lounge areas. These spaces encourage spontaneous interactions and collaboration among employees. Casual and comfortable settings can stimulate creative thinking and open discussions, leading to innovative ideas and solutions.

  • Quiet Areas: Provide furniture options that cater to individual work needs. For example: private workstations, focus pods, and soundproof booths. This will offer employees a choice of how and where they work, providing quiet spaces for concentration, and relief for those with sensory needs. This approach not only enhances individual productivity but also contributes to overall employee well-being and satisfaction.

  • Environmental Sustainability: Choose eco-friendly furniture made from sustainable materials and manufactured using environmentally responsible practices. There are many products available today that are manufactured using recycled and natural materials. By Selecting eco-friendly furniture, you can contribute to a more sustainable office environment, reduce your carbon footprint, and promote the health and well-being of your employees. This approach not only benefits the environment but also aligns with corporate social responsibility goals and enhances your company’s reputation as a sustainability leader.

  • Quality and Durability: Invest in furniture that withstands daily use and lasts for years. Good quality and durable furniture can save money in the long run by reducing the need for frequent replacements and repairs.

  • Budget Considerations: While it's important to prioritise quality and functionality, keep your budget constraints in mind. Furniture should offer value for money without compromising on essential features or durability. Balancing quality, functionality, and budget requires thoughtful planning and informed decision-making. 

  • Repurposing Furniture: Consider repurposing existing furniture, which will contribute to providing a more sustainable workspace while avoiding unnecessary costs too. For example: reupholstering chairs is environmentally a better option compared to disposing of old chairs and purchasing new ones. It reduces waste by giving existing furniture a new lease on life, and minimises the environmental impact of office refurbishments.

By considering these factors you can select office furniture that not only meets the practical requirements of your workspace but also enhances overall employee satisfaction. This comprehensive approach ensures a comfortable, productive, and sustainable office environment that supports the well-being and efficiency of all employees.